Managing Your Time

Tamilnow Articles -> Managing Your Time : Prioritize, Organize and Implement

Overloaded overworked never-finishers often complaints time. Time management is one of those skills not taught in school but you have to learn yourself. It doesn't matter how smart you are if you can't organize your time well enough to use it.

"One cannot manage time, you can only manage yourself". No matter how organized we are, there are only 24 hours in a day. Time doesn't change. All we can actually manage is ourselves.

Bad time management is a result of bad planning. If you take a few minutes to plan, time-management falls into place. There are 1,440 minutes in a day and 29020 days in an 80 year lifetime. Take control of your time and do what you want.

Lots of time management tips are out there. Choose what you are likely to follow. Different people's minds work in different ways and what works best for some people does not work best for all people.

Find out where you're wasting time. Many of us fall prey to time-wasters that steal time we could be using much more productively.

Procrastination

It doesn't matter how skilled you are if procrastination keeps you from getting your work done.

Identify the reason behind procrastination. If you earn Rs 1, 00,000 a year, each minute is worth Rs 0.9. If you earn Rs 3, 00,000 a year, each minute is worth Rs 2.7. Use these thoughts to prioritize your activities.

Prioritize ruthlessly and do the most important thing first.

Setting goals help you prioritize your activities and let you know if you have succeeded.

You should start each day with time management session prioritizing the tasks for that day and setting performance benchmark. Set time limits for each tasks.

Differentiate between urgent and vital. The urgent may be making lot of noise to get attention, but it is rarely vital that it be done right now or at all.

Another strategy is scheduling the task you are least happy first. Not to prioritize what is on your schedule, but to schedule your priorities.

Organize your to-do list every day.

Organize your list as High Value activity, Low Value activity, Negative Value activity. High Value activity is one that has a value higher than the value of your time. Low Value activity has lower value than that of your time, and   No Value or Negative Value activity is one that has either no value or sometimes a negative value.

Implement a time management plan.

 The objective is to change your behaviors to achieve whatever goal you've set for yourself, such as decreasing your stress or increasing your productivity. Multitasking is definitely an enemy of productivity, especially for knowledge workers.

Emails

Email is just a time management killer. It's not effective to read and answer every email as it arrives. Just because someone can contact you immediately does not mean that you have to respond to them immediately. Check emails only at regular intervals. Take action on an email as soon as you read it.

Be slow

A good time manager actually responds to some things more slowly than a bad time manager. The difference between efficient people and non-efficient was the things they chose not to do, and not the things they do.

Don't waste time waiting.

Always take something to do with you. Technology makes it easy to work. Delegate or outsource responsibility. Learn how to delegate effectively. Know when you work best. Establish routines and stick to them.

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